Bob Lewis
Columnist

ITIL Revisited

analysis
Jul 27, 20053 mins

Dear Bob ... I don't believe you have ever written an article/opinion on ITIL. This process has obviously been around a long time. It popped up at a meeting the other day, and I immediately thought of you. You've shaped the way I help my company through IT operations. You have long championed the idea of not using internal customers or similar methods. It tends create a divide between operations/production and t

Dear Bob …

I don’t believe you have ever written an article/opinion on ITIL. This process has obviously been around a long time. It popped up at a meeting the other day, and I immediately thought of you.

You’ve shaped the way I help my company through IT operations. You have long championed the idea of not using internal customers or similar methods. It tends create a divide between operations/production and the IT department, and in many cases creates a situation where IT bills departments for their time. Counter-productive if you ask me.

Instead, I have always encouraged the department to be a part of the company … and part of the process. Think through the employee’s question, and make the company’s client your client too … i.e. if an employee asks “How do I change this Excel cell yellow?” If a help-desk person thinks of that employee as their customer or client, then they tell them, then hang up. I always take the approach of looking deeper. “What are you trying to accomplish with this yellow cell?” Perhaps they want to highlight every project that is over budget … a better solution may be to show them conditional formatting so Excel turns the cell yellow automatically when it is over budget.

I don’t know much about ITIL. I was hoping you could share your thoughts. When it was first described to me as a ISO9000-type documentation process, it seems to be a fair idea, but I’ve heard it described as a “the customer is always right” process, sounds to US vs. THEM to me.

– Curious about ITIL

Dear Curious …

I have written about ITIL before. The most complete rendition was here. If you understand that ITIL is a framework and a body of knowledge, not a prescriptive set of processes, you’ll stay on the side of truth and righteousness. If you also recognize that it’s purely a process view of things – which is to say it’s an incomplete account of the factors that make IT work – you can the American way to the list.

And if you’re able to be humble enough to recognize that lots of other smart people have looked at a discipline and have useful things to say about it while remaining confident enough to figure you do too … then you’ll be in a position to optimize your own processes and practices without wasting a lot of time either starting from scratch or being paralyzed by trying to make someone else’s self-asserted best practice work in a situation for which it was never designed.

And yes, ITIL is firmly rooted in the internal customer/service level management way of thinking, which means you should view it skeptically. Customers and service levels work fine for outsources, because their customers really are customers, and service levels – definitions of what constitutes just-barely-acceptable delivery and how often you have to achieve it – is just the ticket for contractual relationships, but a very bad idea for strategic partners to use.

– Bob